School facilities management software and CMMS
School Facilities Management Software for Districts and Campuses
Every school, bus, kitchen and field on one system, with the boilers and rooftop units behind them planned around your summer window.
- ✓Every school, room, bus and piece of equipment on one platform, with no asset limits
- ✓Offline mobile that works in boiler rooms, crawl spaces and at the bus yard
- ✓Built on RCM analytics, not just a work-order log
Proven reliability methods, without the enterprise price tag. Runs on any device, online or off. ASI guides implementation and user training, so most teams are live in weeks, not months.
See OptiAM on Your Campus
Tell us what your district maintains and we will set up a 30-minute walkthrough.
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Trusted Where Uptime is the Business
“The OptiAM team has been extremely helpful in explaining the software and identifying features that are applicable to our situation. The software is flexible and the team is open to our feedback. They are constantly making improvements to the software.”
— Travis Martyn, LafargeHolcim
“In the past, we were only capable of updating maintenance plans annually, because the master document was kept locally and distributed as hard copies. Now, because of OptiAM, we can make changes to PM tasks within minutes, immediately accessible to all users around the country.”
— Moran Towing
Built on Reliability Centered Maintenance (SAE JA1011) and ISO 55000, from Andromeda Systems, an ISO 9001:2015 veteran-owned company that has supported some of the U.S. military’s most demanding fleets.
OptiAM® EAM Software
One System for Every School, Every Bus, Every Room
OptiAM is enterprise asset management (EAM) and CMMS software built on Reliability Centered Maintenance. It schedules maintenance by how equipment actually gets used, tracks every asset and spare part across every school, shop and bus yard, and puts procedures and work orders on a phone that works in a boiler room with no signal. The methods come from aviation, where a missed failure is never an option. School districts and campus facilities teams use it to move from firefighting to planned, optimized maintenance.
Safety & Inspection Records
Inspection Records That Hold Up in Front of Anyone
Fire alarm and sprinkler inspections, boiler certificates, kitchen equipment checks, playground safety inspections, bus inspections and lockout/tagout steps live inside the work order instead of a binder in the shop. Revisions are controlled, so nobody works off an outdated sheet, and every completed job leaves a time-stamped record you can produce on demand. Techs follow the same steps in a boiler room, on a roof, or at a school across the district, because OptiAM GO works fully offline on Apple, Android, and Windows.
- Fire, life safety, boiler, kitchen and lockout/tagout steps built into the work order, with controlled revisions
- Multi-level sign-offs, so a job cannot close until the right supervisor approves it
- Step-by-step instructions and video at the point of work, so every tech does it the same way
- Time-stamped completion records for any asset, searchable on demand
Summer Work & Deferred Maintenance
Plan the Summer Before June
The summer window does not get longer, so the only lever you have is knowing what is coming. When every asset carries its full maintenance history and every finding becomes a tracked work order, you can see which units keep failing, which schools are eating the most hours, and what is still sitting in the queue when the buses roll back in August.
- Digital inspection and PM checklists with time stamps and sign-off
- Finding to work order to close-out, documented end to end
- Searchable maintenance history for any asset, on demand
- Standard operating procedures and emergency procedures with version control
From the Bus Yard to the Boiler Room to Room 214
Manage the whole district on one platform, with unlimited sites and assets. Every school, every room, every bus and every piece of grounds equipment sits in the same system, on the same hierarchy, with the same maintenance history behind it.
Buildings, Rooms and Building Systems
Classrooms, gyms, auditoriums, labs, cafeterias and dorms, down to the room, with the rooftop units, AC units, boilers, chillers, univents, exhaust fans and building controls behind them
Bus Fleet and Grounds Equipment
School buses, activity vans and service trucks, plus mowers, tractors, utility vehicles, snow equipment, trailers and small engine gear, scheduled on miles and engine hours instead of a date
Kitchen, Athletics and Support Equipment
Walk-in coolers, freezers, ovens, dishwashers and kitchen line equipment, plus bleachers, scoreboards, pool and athletic gear, playgrounds, fire panels, generators and shop tooling
Capabilities
From Work Orders to Spare Parts, Across Every School
Maintenance Optimizer
Schedule by Runtime, Miles and Season. Schedule on real runtime and mileage instead of the calendar, so a bus running two routes a day and a gym rooftop unit that runs all summer each get serviced when they need it. Wear rates change with load and season, and OptiAM schedules to match.
Work Order Manager
Staff Requests and Planned Work in One Queue. Plan, assign and sign off maintenance with parent and subordinate work orders that route across trades and schools, so a summer boiler overhaul or a district-wide filter change stays coordinated from one record.
Inventory Manager
Parts Across Every School and Shop. Track serialized and bulk stock, set reorder points per shop, and move surplus belts, filters, motors or ballasts between schools instead of buying them twice.
Asset Manager
One Asset Record, Down to the Room. Every record holds serial number, warranty, vendor and full service history, and the location hierarchy goes from district to school to room, so a tech knows exactly which univent in which classroom they are standing in front of.
Management Center
A Live View of Every School. One dashboard shows what is down, what is due and where the backlog sits across every school and the bus yard, so you can move people and parts to the right place first and show the board where the deferred work actually is.
Task Developer
Procedures Your Techs Actually Follow. Build checklists, standard operating procedures, and emergency procedures with controlled revisions, then deliver them, along with every manual and spec sheet in Live Library, straight to the phone through OptiAM GO.
Schools Are Rarely Just Buildings
A district runs a bus fleet, a grounds crew, commercial kitchens and in some cases a central plant, and all of it sits in the same system on the same hierarchy. If another side of your operation has its own pressures, we have pages for those too: facilities and building systems, energy and utilities, hospitals and clinics, or landscaping and grounds.
See What OptiAM Does for Your District
Book a 30-minute demo. We will look at your schools, your bus fleet, your inspection schedule and your summer work list, and show you exactly how OptiAM handles them.
A short call so we understand your district
A walkthrough on equipment like yours
A rollout plan that has you live in weeks
Common Questions
What is the best school facilities management software?
The right one is the one your techs will actually use in a boiler room at 6am. For a district that usually means preventive maintenance driven by real runtime and mileage instead of the calendar, buildings and buses and kitchens in one system rather than three, a location hierarchy that goes down to the room, offline mobile that works where there is no signal, and an inspection record you can produce without assembling it first.
If your district already put facilities on an ERP maintenance module, read CMMS vs ERP for facilities for what to look for and how to make the case for a change.
Does OptiAM work offline in a boiler room or at the bus yard?
Yes. OptiAM GO is a progressive web app that works fully offline on Apple, Android, and Windows devices. Techs complete work orders, run checklists and capture readings with no signal, and everything syncs when the device gets back to coverage.
Can we track maintenance down to the individual room?
Yes. Assets carry a location and sit in a physical hierarchy, so you can go from district to school to building to room. The univent in Room 214 is its own record with its own history, not a line item under the building.
Can OptiAM manage the bus fleet as well as the buildings?
Yes, and in the same system. Buses, activity vans, service trucks, mowers and tractors live in the same registry as the rooftop units and boilers, scheduled on miles and engine hours rather than a date. You are not running one system for transportation and another for facilities.
How does OptiAM support fire, boiler and health inspections?
Fire alarm and sprinkler inspections, boiler certificates, kitchen equipment checks, playground safety inspections and lockout/tagout steps are built into the work order rather than kept on a clipboard. Revisions are controlled so nobody works from an outdated sheet, and every completed job leaves a time-stamped record that is searchable on demand.
Can teachers and staff submit work requests?
Yes. Requests come into the same queue as planned work, so a broken door closer reported by a teacher and a scheduled filter change sit in one backlog your team prioritizes together instead of two lists nobody reconciles.
What equipment can OptiAM manage?
Anything with a maintenance requirement. Rooftop units, AC units, boilers, chillers, univents and building controls, fire panels and generators, the whole bus and grounds fleet, kitchen equipment from walk-ins to dishwashers, athletic and playground equipment, and the shop tooling behind all of it. There is no asset limit and no separate module to buy per asset class.
How fast can we get OptiAM running?
Weeks, not months. You bring the asset list, we handle the build and walk your team through it. If your data lives in spreadsheets, binders, or another system, that is normal. Getting it into shape is part of getting started, not something you have to finish first.
Can we plan and track summer work in OptiAM?
That is where most districts feel it first. Findings logged during the school year become tracked work orders, so by spring the summer list is already built rather than assembled from memory and a stack of emails. As the work gets done you can see what closed, what slipped and what is heading into next summer.
Is OptiAM cloud-based or installed?
Either. OptiAM runs as SaaS or installed on your own infrastructure, so it works for districts, hospitals and agencies with strict IT or security requirements as well as for teams that would rather not run another server.
How is OptiAM different from a generic CMMS?
Most CMMS tools are work-order logs. They record what you did after you already decided to do it. OptiAM is built on Reliability Centered Maintenance and Supportability Analysis, so it looks at how your assets actually fail and tells you what to maintain, how often, and what it costs you to get it wrong. That is the difference between tracking maintenance and improving it.
For more on where CMMS, EAM and reliability analysis differ, read CMMS vs EAM.
