CMMS and EAM software for government and public works
CMMS Software Built for Public Works and Government Agencies
An agency does not run one operation. It runs a dozen. Streets, fleet, water and sewer, parks, and every building with a public entrance, all maintained by crews who answer to a council, a budget cycle, and whoever called it in. OptiAM runs every building, every vehicle, every plant and every crew in one place, with preventive maintenance, work orders, service requests, spare parts, inspection records, and a deferred maintenance list you can take into a budget hearing.
Proven reliability methods, without the enterprise price tag. Runs on any device, online or off. Up and running in weeks, not months.
See OptiAM on Your Fleet and Facilities
Tell us what your agency maintains and we will set up a 30-minute walkthrough.
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Deferred Maintenance Is a Budget Problem Before It Is a Maintenance Problem
Most agencies still fix equipment after it fails. That is the costliest way to work, and in the public sector the bill lands twice: the emergency purchase order this year, and the capital request nobody planned for next year. Every unplanned failure pushes planned work further back.
One failure becomes a council question
A plow truck down before a storm, a lift station alarm at 2am, or no heat in a fire station turns into overtime, emergency vendor rates, and a crew pulled off everything else they were scheduled to do that week.
The emergency rate is never in the budget
After-hours callouts, rush parts and emergency vendor pricing land outside the number you already defended to the council.
Paper records do not hold up in an audit
Handwritten PM sheets and clipboard checklists are easy to lose and slow to produce when a state inspector, an auditor, or a public records request asks what was done and when.
OptiAM® EAM Software
One System for Every Asset the Agency Owns
OptiAM is enterprise asset management (EAM) and CMMS software built on Reliability Centered Maintenance. It schedules maintenance by how equipment actually gets used, tracks every asset and spare part across every building, yard, plant and route, and puts procedures and work orders on a phone that works in a pump house with no signal. The methods come from aviation, where a missed failure is never an option. Public works and facilities teams use it to move from firefighting to planned, defensible maintenance.
Documentation & Accountability
Records That Hold Up in an Audit or a Records Request
Fire alarm and sprinkler inspections, backflow tests, elevator certificates, generator runs, vehicle inspections and lockout/tagout steps live inside the work order instead of a binder in the shop. Revisions are controlled, so nobody works off an outdated sheet, and every completed job leaves a time-stamped record you can produce on demand. Crews follow the same steps at a lift station, on a roof, or at a yard across town, because OptiAM GO works fully offline on Apple, Android, and Windows.
- Fire, life safety, vehicle and lockout/tagout steps built into the work order, with controlled revisions
- Multi-level sign-offs, so a job cannot close until the right supervisor approves it
- Step-by-step instructions and video at the point of work, so every crew does it the same way
- Time-stamped completion records for any asset, searchable on demand
Budget & Capital Planning
A Deferred Maintenance List You Can Defend
The hard part of a budget request is not the number, it is the evidence behind it. When every asset carries a complete maintenance history and every finding becomes a tracked work order, the backlog stops being an opinion. You can show what keeps failing, what has already been done to it, and what is still sitting in the queue, in front of a council, an auditor or a state inspector.
- Digital inspection and PM checklists with time stamps and sign-off
- Finding to work order to close-out, documented end to end
- Searchable maintenance history for any asset, on demand
- Standard operating procedures and emergency procedures with version control
From City Hall to the Water Plant to the Plow Truck
Manage the whole operation on one platform, with unlimited sites and assets. Every building, every vehicle, every plant and every piece of grounds equipment sits in the same system, on the same hierarchy, with the same maintenance history behind it.
Buildings and Facilities
City hall, police and fire stations, libraries, community centers, courthouses and maintenance shops, with the rooftop units, chillers, boilers, pumps and building controls behind them
Fleet and Heavy Equipment
Police cruisers, ambulances, refuse and dump trucks, plow trucks and spreaders, street sweepers, backhoes, loaders, tractors, mowers and trailers, scheduled on hours and miles instead of a date
Water, Sewer and Public Infrastructure
Treatment plants, lift stations, pumps, blowers, clarifiers, standby generators and fire and life safety systems, plus parks, signals and the shop tooling behind all of it
Capabilities
From Work Orders to Spare Parts, Across Every Department
Maintenance Optimizer
Schedule by Hours, Miles and Season. Schedule on real runtime, mileage and condition instead of the calendar, so a plow truck that ran every night in January and a standby generator that runs once a month each get serviced when they need it. Wear rates change with load and season, and OptiAM schedules to match.
Work Order Manager
Work Orders and Service Requests in One Queue. Plan, assign and sign off maintenance with parent and subordinate work orders that route across departments and locations, so a plant overhaul or a storm response stays coordinated from one record.
Inventory Manager
Parts Across Every Yard and Shop. Track serialized and bulk stock, set reorder points per shop, and move surplus filters, belts, pumps or cutting edges between yards instead of buying them twice.
Asset Manager
One Asset Record, Found Fast. QR code and RFID tags pull up serial number, warranty, vendor and full service history at the truck or the pump, and Hardware Builder breakdowns show exactly what goes where, so crews stop hunting for records or ordering the wrong part.
Management Center
A Live View of Every Department. One dashboard shows what is down, what is due and where the backlog sits across buildings, fleet and plants, so you can move people and parts to the right place first and show leadership where the deferred work actually is.
Task Developer
Procedures Your Crews Actually Follow. Build checklists, standard operating procedures and emergency procedures with controlled revisions, then deliver them, along with every manual and spec sheet in Live Library, straight to the phone through OptiAM GO.
Trusted Where Uptime is the Business
“The OptiAM team has been extremely helpful in explaining the software and identifying features that are applicable to our situation. The software is flexible and the team is open to our feedback. They are constantly making improvements to the software.”
— Travis Martyn, LafargeHolcim
“In the past, we were only capable of updating maintenance plans annually, because the master document was kept locally and distributed as hard copies. Now, because of OptiAM, we can make changes to PM tasks within minutes, immediately accessible to all users around the country.”
— Moran Towing
Built on Reliability Centered Maintenance (SAE JA1011) and ISO 55000, from Andromeda Systems, an ISO 9001:2015 veteran-owned company that has supported some of the U.S. military’s most demanding fleets.
Why Public Works Teams Pick OptiAM
Offline-first mobile that works in pump houses, mechanical rooms and out on a route
Built on RCM analytics, not just a work-order log, so maintenance improves over time
Every building, vehicle, plant and yard on one platform, with no asset limits
Rapid implementation, with your team working in the system in weeks, not months
Every Department, One System
Public works rarely stops at one asset class. Buildings, fleet, water and sewer, parks and streets all sit in the same system on the same hierarchy. Departments that lean hard on one of those often start with a narrower page: facilities and building systems, energy and utilities, or grounds and landscaping.
See What OptiAM Does for Your Agency
Book a 30-minute demo. We will look at your buildings, your fleet, your plants, your inspection schedule and your deferred maintenance list, and show you exactly how OptiAM handles them.
A short call so we understand your departments
A walkthrough on equipment like yours
A rollout plan that has you live in weeks
Common Questions
What is the best CMMS for public works?
The right one is the one your crews will actually use in the truck, at the plant and on a roof. For a public agency that usually means preventive maintenance driven by real runtime and mileage rather than the calendar, buildings and fleet and plants in one system instead of three, offline mobile that works where there is no signal, and a maintenance record you can put in front of a council or an auditor without assembling it first.
Does OptiAM work offline at a lift station or out on a route?
Yes. OptiAM GO is a progressive web app that works fully offline on Apple, Android, and Windows devices. Crews complete work orders, run checklists and capture readings with no signal, and everything syncs when the device gets back to coverage.
Can one system really handle buildings, fleet and water plants?
Yes, and that is the point. Buildings, vehicles, plant equipment, parks and shop tooling all live in the same registry on the same hierarchy, with the same work order and maintenance history behind them. You are not running one system for fleet, another for facilities and a spreadsheet for everything else, then trying to reconcile them at budget time.
How does OptiAM support inspections and audits?
Fire alarm and sprinkler inspections, backflow tests, elevator certificates, generator runs, vehicle inspections and lockout/tagout steps are built into the work order rather than kept on a clipboard. Revisions are controlled so nobody works from an outdated sheet, and every completed job leaves a time-stamped record that is searchable on demand.
Can we schedule vehicle maintenance by miles and engine hours?
Yes. Maintenance Optimizer schedules on real usage rather than a date, so a plow truck that ran every night in January and a standby generator that runs once a month each come due when they have actually earned the service.
What equipment can OptiAM manage?
Anything with a maintenance requirement. Buildings and the systems in them, the whole vehicle fleet from cruisers to dump trucks to street sweepers, treatment plant and lift station equipment, parks and grounds equipment, standby generators, and the shop tooling behind all of it. There is no asset limit and no separate module to buy per asset class.
Can OptiAM handle requests from other departments?
Yes. Requests come into the same queue as planned work, so a broken thermostat at the library and a scheduled filter change at the plant sit in one backlog your team prioritizes together instead of two lists nobody reconciles.
How fast can we get OptiAM running?
Weeks, not months. You bring the asset list, we handle the build and walk your team through it. If your data lives in spreadsheets, binders, or another system, that is normal. Getting it into shape is part of getting started, not something you have to finish first.
Will this help us build a budget request we can defend?
It gives you the evidence, not the argument. Every asset carries its full maintenance history, every finding becomes a tracked work order, and the backlog is visible rather than remembered. When you ask for the capital dollars, you can show what keeps failing, what has already been done to it, and what is still waiting.
Is OptiAM cloud-based or installed?
Either. OptiAM runs as SaaS or installed on your own infrastructure, so it works for districts, hospitals and agencies with strict IT or security requirements as well as for teams that would rather not run another server.
How is OptiAM different from a generic CMMS?
Most CMMS tools are work-order logs. They record what you did after you already decided to do it. OptiAM is built on Reliability Centered Maintenance and Supportability Analysis, so it looks at how your assets actually fail and tells you what to maintain, how often, and what it costs you to get it wrong. That is the difference between tracking maintenance and improving it.
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Capabilities
Enterprise Asset Management (EAM)
Computerized Maintenance Management System (CMMS)
Preventive Maintenance
Analytics & Reporting